Careers

Executive Director’s Job Description

Since 1995, PreSchool Partners has been a leader in early childhood education, providing school readiness and life skills for under-resourced communities. We believe that every child deserves a quality preschool education, whether their family can afford to pay for it or not. Our program takes a whole-child approach, developing the academic, cognitive, social-emotional, and physical skills children need to be successful in school and beyond. The Executive Director oversees the administration of both the Children’s Program and Parent Program, including the supervision of all staff. 

PERSONNEL

Staffing:

  • Oversee hiring, performance evaluation, and other staffing.

  • Collaborate with the Program Director to facilitate weekly staff meetings.

Payroll and Benefits:

  • Process payroll and submit payroll information.

  • Maintain accurate records of federal and state background checks.

ADMINISTRATION

Regulatory Compliance:

  • Stay current on childcare regulations, communicable disease protocols, DHR licensing, and QRIS requirements to maintain the program's star rating.

  • Renew business, zoning, and daycare operating permits annually.

  • Maintain accurate and organized student files.

  • Update handbooks and registration packets annually.

Financial Management:

  • Utilize QuickBooks to maintain accurate financial records.

  • Collaborate with the finance committee to develop and manage the annual budget. Submit monthly financial reports, prepared by the bookkeeper, to the Board Treasurer.

Facilities Management:

  • Oversee the upkeep of the building, playground, and grounds.

  • Collaborate with the Office Manager to schedule annual inspections (e.g., fire, health department, etc.).

CHILDREN’S PROGRAM

Meet with DHR representative annually and QRIS representative every three years to ensure PSP is in compliance with all regulations. 

Support the Program Director (e.g., with staff training, curriculum, disciplinary issues and parent/teacher conferences, special events, health screenings, etc.).

PARENT PROGRAM

Curriculum Development and Scheduling:

  • Create and implement parent education curriculum based on identified parent needs/interests.

  • Coordinate and schedule guest speakers for parent workshops and meetings.

Parent Support and Advocacy:

  • Provide support and guidance to parents during the kindergarten registration process.

  • Assist parents by writing necessary letters to employers, food stamp offices, and housing authorities as needed.

Establish and enforce attendance and tardiness policies for parent programs.

PRESCHOOL PARTNERS SCHOLARSHIP PROGRAM

Recruit scholarship applicants, assist with the application process, and submit completed applications to the Scholarship Committee. Chair committee meetings to review applications and select recipients.

Scholarship Administration:

  • Coordinate with colleges to disburse scholarship funds based on established criteria.

  • Conduct annual follow-ups with scholarship recipients to assess their progress and renewals.

FUNDRAISING AND PUBLIC RELATIONS

Write and apply for grants from the Alabama Department of Early Education and DHR.

Update “Sponsor-a-Scholar” donors throughout the year on the progress their sponsored child is making. 

Develop and implement ways for keeping St. Luke’s parish and the community engaged.

Support the Development Director (e.g., with fundraising events, donor tours and thank you calls/notes, grant writing, preparing marketing materials, etc.).

BOARD GOVERNANCE AND OVERSIGHT

Recruit qualified individuals to serve on the board.

Collaborate with the Board President to develop meeting agendas, chair meetings, and assign a designated staff member to take and distribute meeting minutes.

Implement board policies and decisions and provide regular updates on program activities and financials.

Convene and facilitate meetings with the Advisory Board as needed.

PRIMARY INTERFACES:   PreSchool Partners Board of Directors, Advisory Board, donors, and parent participants.  Build strong relationships with parents, listening to their needs and responding promptly. Cultivate a trusting environment that fosters open communication and collaboration.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in early childhood education or related field required; Master’s degree preferred.

  • Understanding of early childhood education best practices and curriculum development. Minimum of three years of early-childhood teaching.

  • Knowledge of childcare licensing regulations (DHR and QRIS) and the ability to ensure program compliance preferred.

  • Proven ability to build relationships with children, parents, and donors from diverse backgrounds.

  • Experience in preparing and managing budgets.  Prior work with Quick Books is a plus.

  • Five years’ management experience required.

SALARY

Expected salary range:  $85,000-$95,000

BENEFITS

  • Employer-sponsored health insurance with a monthly contribution of $330 towards a BCBS plan.

  • Free tuition for your children to attend PreSchool Partners.

  • Enjoy 30+ paid school holidays in addition to standard sick leave, personal days, and vacation time.

  • Participate in our 401(k) retirement plan with a company match of 25% on up to 6% of your deferred compensation after one year of service.

  • Work a convenient Monday-Thursday, 9 AM to 1 PM schedule during the summer months.

HOW TO APPLY

Please send the following documents to info@preschool-partners.org:

  • Cover letter

  • Resume

  • A list of 3-5 professional references (with contact information and description of their professional relationship to you)

  • A brief statement of your early childhood philosophy of teaching/learning